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The Lawrence Central Performing Arts Association (LCPAA)
Board Membership Positions

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POSITION TITLE:	Full Board Representative .
WORKS WITH:	Executive/Governing Board President, Volunteer Coordinator, Committee Chairs, LCPA Staff .
GENERAL RESPONSIBILITIES:	Liaison between the board and the group they are representing (Band, Choir, Drama, Marching Band Guard, Winter Guard and Orchestra). .
QUALIFICATIONS:	Enthusiasm for mission Able to work in a team environment Working knowledge of organization and programs .
SPECIFIC DUTIES	Report on all activities of the group being represented Member of Volunteer Coordinator’s Calling Committee for your group Assist Volunteer Coordinator in search of Calling Committee Head Callers for your group Chair or membership in one other board committee Represent the interest of parents and their students Attend all Full and General Membership meetings .
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POSITION TITLE:	Executive/Governing Board Secretary .
WORKS WITH:	Board President, Board Vice President .
GENERAL RESPONSIBILITIES:	Record proceedings of all meetings of the Executive/Governing, Full and General Board Meetings. .
QUALIFICATIONS:	Enthusiasm for mission Clerical skills Organizational skills Working knowledge of organization and programs .
SPECIFIC DUTIES	Prior to Meetings: Distribute notification of all executive/governing, full, and general board meetings (2 weeks prior) Request reports from Executive/governing board members in advance of meetings Prepare agenda – working with board president and vice president Compile Agenda Mail to all members prior to meeting (2 weeks prior): Meeting agenda Previous meeting minutes and VP reports During Meetings: Record all activity, discussion and motions of the meeting After Meetings: Prepare draft of Executive/governing board meeting for review by president Prepare draft of full board meeting for review by vice president Prepare meeting final drafts to be distributed to board for review at meeting After minutes are board approved, make corrections as necessary File final copy of meeting minutes in the Corporate Record Book Outside of Meetings: Keep all official records of the organization Keep board and committee lists updated and distribute to the board and staff .
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POSITION TITLE:	Executive/Governing Board Treasurer .
WORKS WITH:	LCPA Director, Board President .
GENERAL RESPONSIBILITIES:	To oversee all financial activity of the organization .
QUALIFICATIONS:	Enthusiasm for mission Knowledge of standard accounting practices Ability to assess and evaluate .
SPECIFIC DUTIES	Chair the Finance Committee Chair additional committees established under the Treasurer position Keep accurate financial records of the organization Have custody of all organizational funds Assure that all expenditures are appropriate and timely deposits are made Present financial statements to the Executive/governing board and report on any unusual or notable activity Draft budget with input from staff, finance committee and members of executive/governing board Recruit audit committee to conduct an independent review of financial statements Assure all appropriate tax and IRS forms are filed by established deadlines Collect and distribute money at all major events Sign checks submitted for payment from the PA Director Reconcile checking/savings accounts statements with computer program maintained by PA director Provide monthly reports to the board .
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POSITION TITLE:	Executive/Governing Board Vice President .
WORKS WITH:	Board President, Committee Chairs, LCPAA members .
GENERAL RESPONSIBILITIES:	To preside over the Full Board meetings Lead the organization in setting goals and objectives for the year Serve as President the following year .
QUALIFICATIONS:	Enthusiasm for mission Leadership skills Good communicator Working knowledge of organization and programs (previous years of board service) Knowledge of Robert’s Rules of Order Able to work in a team environment Good working relationship with staff and LCPAA members Good planner/organizer Negotiation/persuasion skills .
SPECIFIC DUTIES	Perform the duties of president/chair in his/her absence Assists the president/chair on specified duties as requested Chairs the development council Serves as president-elect Be an active member of the Executive/governing board Act as a liaison to the board for all committees, if needed Work with the board president to prepare for the General Membership Meetings Lead the organization’s efforts to set goals and objectives for the year Develops full board meeting agendas with board secretary Preside over all full board meetings Assures meetings are orderly, fair and expeditious Familiar with common meeting procedures and order of business Brings bylaws and agenda to each board meeting Plays a leading role in fundraising activities .
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POSITION TITLE:	Executive/Governing Board Volunteer Coordinator .
WORKS WITH:	LCPA Staff, LCPAA board, and LCPAA member volunteers .
GENERAL RESPONSIBILITIES:	To assure the organization has sufficient and appropriate volunteer support for all revenue generating events. To recruit, retain, reward and support volunteers. To integrate the volunteers into the organization. .
QUALIFICATIONS:	Enthusiasm for mission Ability to manage and delegate Ability to problem solve Friendly, outgoing, energetic Communication skills Organizational skills Working knowledge of events and needs of the organization Ability to work as a team People skills Flexible .
SPECIFIC DUTIES	Identify volunteer needs Recruit volunteer chairpersons as needed Secure adequate staffing for all activities (coordinate the effort) Develop orientation procedures for volunteers Coordinate the orientation process Develop recruitment procedures Monitor volunteer and staff satisfaction Ensure the volunteer experience is rewarding Coordinate the volunteer recognition program Maintain volunteer schedules Review and update volunteer position descriptions Provide monthly reports to the board Attend all events (supervise the volunteer check-in) Ensure appropriate volunteer on-sight briefing Work with staff on all details concerning volunteer issues Address any issues that arise at an event and resolve the problem Coordinate volunteer thank you programs (example: postcards after event) .
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POSITION TITLE:	Fundraising Coordinator .
WORKS WITH:	Executive/Governing Board, Volunteer Coordinator, Committee Chairs, LCPA Staff .
GENERAL RESPONSIBILITIES:	Ensure chairperson/committee plans are complete so fundraisers can be established and implemented to provide financial support to the Lawrence Central Performing Arts. .
QUALIFICATIONS:	Enthusiasm for mission Able to work in a team environment Good communicator Working knowledge of organization and programs Organizational skills Ability to meet deadlines Attention to detail Ability to manage and delegate .
SPECIFIC DUTIES	Establish committees and/or subcommittees to assist in carrying out all duties and responsibilities of the job Coordinate the activities of any committees that have been designated. Present all complete chairperson/committee fundraising plans to the board for vote approval. Work with all chairpersons/committees to assist them in completing fundraising idea plans Recruit any needed volunteer chairpersons Work with Performing Arts Director to implement board approved fundraising plans Work with PA staff to schedule fundraiser and maintain fundraiser calendar Provide monthly reports to the board Attend all Full and General Membership meetings .

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POSITION TITLE:	Public Relations Coordinator .
WORKS WITH:	Executive/Governing Board President, Volunteer Coordinator, Committee Chairs, LCPA Staff .
GENERAL RESPONSIBILITIES:	Provide notification to the public of all Lawrence Central Performing Arts activities on behalf of the LCPA board. Identify the organizations's public and audience and ensures that the organization's message is received by those constituents. . .
QUALIFICATIONS:	Enthusiasm for mission Able to work in a team environment Good communicator Working knowledge of organization and programs Organizational skills Ability to meet deadlines Attention to detail .
SPECIFIC DUTIES	Establish committees and/or subcommittees to assist in carrying out all duties and responsibilities of the job Coordinate the activities of any committees that have been designated. Committees include but are not limited to Membership and Alumni committee. Utilize all public media to inform the public of all current and future Lawrence Central Performing Arts events. Ensure the organization's presence is known to the public. Enhance organization's image. Provide monthly reports to the board. Attend all Full and General Membership meetings. .